Video Conferencing Etiquette
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Video conferencing etiquette
Here are some helpful hints to have the most product video conferences.
- Be aware!
- Always assume that others can see and hear you even if you can’t
- Microphone courtesy
- Are your microphones on?
- Mute them when you are not interacting
- Identify yourself
- Let others know who you are. Make a tent sign for your location
- Introduce yourself and others with you at the beginning of the conference
- Speak to the camera
- Acknowledge others
- Acknowledge others – let them know that you know they are there.
- Ask questions and confirm answers.
- Make use of interactive options
- Keep others engaged and be engaged.
- Don’t expect to be entertained…you must participate too.
- Be patient.
- Help others succeed
- For Great Video
- Avoid wearing bright colors, all-light or all-dark clothing, or very “busy” patterns (such as small checks or narrow stripes).
- Light pastels and muted colors look the best on the screen.
- If there are windows in the room, close any drapes or blinds. Daylight is a variable light source and can conflict with interior room lighting.
- Use natural gestures when you speak.
- When adjusting your camera, try to fill the screen as much as possible with people rather than with the table, chairs, walls, lights, or the floor.
- For Great Audio
- Speak in your normal voice, without shouting.
- Ask the people at the other site if they can hear you.
- Have them introduce themselves so you can be sure that you can hear them.
- Mute the microphone before moving it during a meeting.
- Since the audio has a very slight delay, you may want to pause briefly for others to answer you or to make comments.
- As with any meeting, try to limit side conversations.
- Place the microphone on the table in front of the people in the meeting.
- For Showing Content
- Check that your computer has the application you need to show your documents, such as Microsoft PowerPoint, Project, or Word.
- For a smoother presentation, make sure your presentation is ready to show. Test it before you start the call.